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Budget and Matching Guidelines

Cost Sharing or Matching

TRISH awards require a 1-1 match with all non-government entities of the total annual award. This requirement applies to all recipient institutions, principal investigators and co-investigators. There are many ways to meet this match requirement. Details need not be identified in the submitted project budget but will be requested at the time the institutional award is made.

Please note the following points about cost sharing, referenced from 2 CFR 200.306 – Cost Sharing or Matching:

  • Cost sharing may be contributed in cash or in-kind (non-cash contributions) provided by non-Federal third parties.
  • Items that are considered part of facilities and administrative costs are not to be recorded as costsharing (i.e. compensation to administrative personnel).
  • Cost sharing contributions must meet the following criteria:
    • Verifiable from the recipient’s records,
    • Not included as contributions for any other Federal award,
    • Necessary and reasonable for the project,
    • Allowable under 2 CFR 200, Subpart E – Cost Principles,
    • Provided for in the approved budget when required by the awarding agency, and
    • Have not been paid by the federal government under another award.
  • Cost Sharing examples:
    • Salaries & benefits.
    • Value of additional % effort contributed by PI.
    • Equipment purchases.
    • Supplies.
    • Travel.
    • Tuition fees.
    • Indirect costs.
    • Value of volunteer services towards the project

Budget Requirements

The proposal budget is made up of two parts: the TRISH Budget Template and Budget Justification.

Each proposal shall provide a proposal budget for each year of the proposed effort that is supported by an appropriate budget justification. There must be a direct parallel between the items described in the budget justification (written description of planned purchase) and the figures entered TRISH budget template.

The proposer must break out the cost for each team member’s efforts individually.

  • All proposers are required to submit a thoroughly detailed cost breakdown.
  • All proposed costs must be directly related to the proposed project and scope of work.
  • All proposed costs must be allowable, allocable, and reasonable.

The budget justification must not include any information that belongs in the Project Description.

It must:

  • Cite the basis of estimate and rationale for each proposed component of cost, including direct labor, subcontracts/subawards, consultants, other direct costs (including travel), and facilities and equipment;
  • Present the rationale for planned work commitments based upon the assigned tasks;
  • Provide the source of cost estimates (e.g., based on quote, previous purchases for similar item(s), cost data obtained from internet research, etc.) including the company name and/or URL, but need not include the actual price quote or screenshots from the web;
  • Describe the need to acquire items costing more the $5,000 and include the source of the cost estimates as described above; and
  • Explain the purpose of any proposed travel in relation to the award and provide the basis of estimate, including:
    • destination (if destination is not known, the justification should provide reasonable assumptions about the potential destination and, use historical cost data based on previous conferences attended),
    • number of travelers;
    • number of days;
    • conference fees;
    • air fare;
    • per diem; and
    • miscellaneous travel expenses (car rental, airport parking).

Please use this budget template.